- Region: Nord
- Ville: Garoua
- Nom entreprise ou personne: Plan International Cameroon
- Type de contrat: CDD
Offre d’emploi à ONG Plan International Cameroon : Program Unit Coordinator – Garoua PU
Location: Garoua, NO, CM
Company: Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
|Position||Program Unit Coordinator||Grade||D2|
Working in 50 developing countries across Africa, Asia and the Americas, Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.
The Program Unit Manager is responsible for the overall management of all Program, Grants and Sponsorship activities in the Program Unit in accordance with Plan’s corporate policy, Domain Goals and Principles and standards for accountability, ensuring that such activities are of the highest quality, and of relevance to the local and national context.
Dimensions of Role:
- Handles budget of over US$ 500,000 with approval limits of US$ 23,000
- Accountable for all Program Unit activities
He/she is a member of the extended Country Management Team
Key End Results and typical Responsibilities:
“What” is done and “why”, but not “actions” or “how”; include indicators for success
- Direct responsibility for designing, adapting/revising the PULTP (Program Unit Long Term Plan) and annual plans as needed, in line with the local context
- Effective preparation and management of the Annual Plan that provides a good fit with the principles, strategies and standards of CCCD/ RBA and taking corrective action as needed
- Plan for quarterly reflections as part of APPR, project reporting and documentation and ensure action learning is on-going
- Advocacy and Lobby for inclusion of Community Development priorities in the Council and Divisional development Plans.
- Ensure PU has a Gender Equality and BIAAG action plan approved
- Ensure institutional development/capacity building of community leaders, children, youth and women as well CBO members in self planning, monitoring and Evaluation for an active participation in project management and community development.
- Coordinate with local government to ensure Plan’s PULTP targets and annual budgets are taken into account by the Councils/Divisions development plans
- Provide overall leadership at PU to ensure that projects are designed and planned for in alignment with holistic, life-cycle of the child programming.
- Ensure project planning with partners and key stakeholders in order to coordinate efforts
- Design and update effective social mapping, wealth ranking report and gender analysis in order to identify and include the most marginalized and vulnerable segments of communities in our priorities.
- Ensure that PU/ Partner plans reflect an analysis of potential risks and /or hazards and mitigation measures to children’s well being.
- Overall responsibility for achievement of the Annual plans and PULTP targets(key results) and objectives
- Ensure program quality and the effective application of CCCD as Plan’s human rights-based approach
- Oversee implementation schedules as per the Annual Plan, and make adjustments as needed
- Review and recommend for approval POs, modifications and PCRs as appropriate
- Use effectively program models and policies for quality project implementation
- Ensure all PU staff are trained on Child protection, Gender equality
- Ensure Global Campaigns such as BIAAG are implemented and reported in the PU
Monitoring, evaluation and proper documentation of projects and country programs
- Ensure that Program Quality Assurance /MER plan for PULTP is available, updates and that baseline studies for all annual plan and projects are planned and carried out, and clear indicators for monitoring progress are agreed upon
- Ensure all grant funded and/or cored funded projects have clear MER plans
- Setting in place a strong system for project monitoring, real time data collection, timely and quality production of key project reports,
- Ensure that PPM updates reports are produced for informed decision-making.
- Participate in field monitoring, documentation and follow up of partners’ activities
- Ensure quarterly partner/stakeholder meetings take place to review progress and coordinate plans
- Regular field monitoring of programs and projects, PO logs, Project Cost Control sheets etc. and take corrective actions as appropriate
- Ensure PO file are set up, review and updated as per project cost control
- Track grants implementation and ensure projects achieve targets and regular (quality) reports are submitted on schedule
- Ensure each PSA-F conduct a annual reflection and feedback with partner Cells in each zone
- Coordinate project evaluations, APPR and share findings and take corrective actions as appropriate.
- Contribute to Plan Cameroon’s Program Quality Assurance by implementing actions at the PU level
- Ensure that Plan Visitors in contact with children through Plan, comply to the Child Protection Policy.
- Ensure minimum 95% acceptable expenditures of the PU budget as compare to the approved PU expenditure plan
- Support the development of PU caseload management strategy in the PULTP and coordinate phase in (opening new communities and enrolling new sponsored children) and phase out.
- Ensure timely production and submission of quality sponsorship communications and making weekly updates, consistent with New Sponsorship guidelines
- Ensure KPI 95% in Sponsorship Monthly Production Report is achieved.
- Review sponsorship communications for accuracy and completeness (involves reviewing a sample of Sponsored Child Updates (SCUs), Sponsored Child Information (SCIs), cancellation memos and letters on a monthly basis.
- Ensure field verification of sponsorship communications, especially cancellations.
- Take the lead in the production of key sponsorship communication deliverables such as area documents (PAOs, PAUs)
- Coordinate NOIs ; ensuring quality and timely response
- Oversee the coordination of community volunteers to ensure they are trained, equipped to manage sponsorship communications.
- Ensure each PSA-F produce at least 50 Home visit reports per month for physical verification of SCs
- Provide leadership in promoting program and sponsorship alignment and integration
- Prepare and facilitate visits of sponsors and reviewing sponsor communications.
Grants and Local Resource Mobilization, audits and risks management
- Develop and update grants bank at PU level through the facilitation of the staff training on concept notes and proposal development in line with approved CPs and PULTP.
- Develop a Grants tracking system at PU level, review of grants funded project outlines and consolidate of grants financial and technical reports to cope with the considerable increase in grants portfolio that calls for additional efforts in grant management.
- Provide leadership and support for local resource mobilization initiatives with communities.
- Coordinate the implementation of mitigation measures identified in Plan Cameroon risks register and in PULTP.
Implement and report systematically all audit recommendations and Audit action lists in the PU
Partnership management and coordination with Local government and CSOs
- Set up a list of all stakeholders (CSO and Government Institutions) working in the Program Unit and ensure smooth coordination with key departments heads in the respective districts
- Actively participate in the Joint Action Forum at Regional level
- Proactively participate in the review and planning meeting with community level structures and selected CSO partners
- Provide feedback on performance of partners implementing projects in the PU and ensure their project monitoring reports are properly managed in relation to POs, filing and PPM requirements
- Contribute to the appraisal and approval process of project proposals/plans of partners and ensure that funds for the approved plans are secured and disbursed on a timely basis.
Facilitating partners to carry out
organisational capacity assessments (OCAs)/due diligence, and support initiatives to develop partner capacity where required
Advocacy, Communication and Lobbying/networking
- Organize quarterly meeting with relevant regional authorities on challenges and lessons learnt from project implementation and for lobbying on behalf of children and Youth most violated rights
- Train and coach children and youth in conducting advocacy and lobbying for their rights
Implement and report systematically on the BIAAG and UBR campaigns..
Human Resources Development / Public Relations and administration
- Support staff (supervisees) to develop clear individual accountability plans and facilitate quarterly and Annual Appraisal of staff performance.
- Report on staff competency gap analysis and implement it through Coaching, mentoring and counseling staff.
- Facilitate teamwork among staff by creating a conducive working environment and providing solid leadership and management
- Organize and report monthly staff meeting as well as PU leadership meetings
- Serve as the primary point of contact and official representation of Plan Cameroon with the Regional/Divisional authorities, civil society partners and other stakeholders.
- Support the smooth management of administration and logistics in the PU
- Report on the status of fixed assets, logistic in the PU
- Protecting and Promotion of positive image through social responsibility and supporting the needy by virtue of PUM’s position
Observing Terms and Conditions of Employment and Code of Conduct
- Dealing with Problems:
- Ability to rationalise and make quick decisions
- Able to prioritise work effectively for execution with limited resources
- Trouble shooting on programmatic issues and able to fix them in consultation with CMT and PUMT when needed
- Ability to fix inconsistence in sponsorship communications – ensure that NOIs are responded to and any un- announced sponsor visits are managed well.
- Communications and Working Relationships:
- Facilitation, negotiation, motivation, team building and management skills
- CMT members- for policies issues and enforcement, fundraising, recruitments & appointments (Medium)
- Program Operations Manager – program management, annual plan implementation and operational issues (High contact )
- SSM – sponsorship management
- Communication Officer – support on media involvement in Plan interventions, and other communication related support (medium)
- PST – Technical inputs to thematic program issues (medium)
- M&E – Program reviews / reflections, evaluations, documentation of key lessons and best practices, compilation of reports (High)
- Program Unit staffs – program development ( design, implementation, monitoring / evaluations)
- CAM – seek project related administrative, logistics and procurements (Medium)
- Country Finance Manager – Review of financial documents in relation to project outlines, financial reports (High)
- Other Program Unit Managers – program consultations and synergies (medium)
- HR – staff performances / appraisals, management of staff leaves, medical insurance and Group insurance (Low)
- Regional Officials, Other NGOs, CBOs, Sector donors and partners- meetings and continuous discussions on program planning & implementation (High)
- External Auditors and Partner auditors – auditing implementation of programs (Medium)
- Communities – SC families and community resource persons/volunteers – on annual program reviews, SC family visits, SC verification, etc (Low)
- Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives:
- Good understanding and appreciation of Global, Regional and national development issues plus the local context
- Good understanding on child and youth poverty/right issues in Africa and in Cameroon
- Good understanding on international instrument pertaining to child rights
- Good command in program quality, program implementation approach( CCCD principles, standards and strategies)
- Excellent practical knowledge on child protection, sponsorship management and rights based programming and human rights
- Experience in working through partnerships
- Experience in NGO working environment and in disaster management
Holder of a Master Degree in social sciences or any equivalent diploma
- Excellent leadership skills
- Strong experience in Project management skills.
- Strong strategic and operational planning and organizational skills.
- Strong Facilitation and negotiation skills.
- Strong skills in community planning processes
- Good Administrative and communication skills.
- Strong resources mobilization skills
- Strong Conflict management skills
- Good report writing skills
- Exhibit high level of integrity, honest and easily approachable
- Strong analytical and logical ability, Works collaboratively, listening, communication and coaching skills
- High levels of humility and respect for others
- Results oriented and focused
- Self initiative and team player
- Physical Environment and Demands:
Office environment but expected to travel on a frequent basis (approx. 50% of the time) to the field and other external locations to monitor program activities, attend training sessions, workshops and meetings.
Level of Contact with Children :
- Medium- Occasional interaction and physical contact with children in respective field activities
Closing Date: 17 April 2019
E arly application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.