Logistics Coordinator
Date: 23-Feb-2023
Location: Country Office - Yaoundé, Cameroon
Company: Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
PROFILE
Title
Logistics Coordinator
Functional Area
Operations, Supply chain
Reports to
Supply Chain Manager
Location
Country Office Yaoundé
Travel required
30% to PU
Effective Date
01/04/2023
Grade
C1
role PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries
Within Plan International Cameroon, this role will ensure appropriate strategic direction is set and maintained for the Logistics management at national level aligned with Plan International standards and processes. The postholder will drive an efficient and effective Logistics planning and strategy and engage proactive support to meet project needs and requirements; achieving compliance to Donor, Grants and Plan procedures and systems, as much as upholding high standards of ethics.
Dimensions of the Role
Logistics management in the scope of this role includes:
Coordinate all logistics processes performance analysis, monitoring and reporting across the country both in CO and field
National Focal point or Logistics Systems application, compliance and strengthening
Capacity building on logistics areas (tools, procedures, systems, .)
Ensure that the KPI’s for logistics are submitted, measured and improvement actions and plan are putted in place to align to the standards
Support and report to the supply chain Manager in minimizing financial and compliance risks throughout the logistics processes
Ensure that all logistics related transactions within the Country office are processed into SAP and with the maximum level of quality.
The role covers the areas of logistics at a Country Office level, and technical supports of Programme Units Logistics focal points. Cross-functional engagement with other functions is critical for this functions to ensure alignment of processes country-wide.
Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the region (Programme and Project staff, Finance, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.
Accountabilities
Maintain high standard of all Logistics processes and activities
Implement PLANS’s systems and procedures at area offices;
Responsible for transport management: organization of the movement of goods and personnel, driver’s management, vehicle management, reporting, etc.
Responsible for the preventive and curative maintenance of all CO office vehicles and ensure that essential spare parts are available at all times in suppliers’ stock.
Prepare, consolidate and share weekly movement plans
Review all Logistics files in the CO for compliance and supporting documents
Keep up to date data on Logistics activities: Logistics follow-up, ·
Conduct regular spot checks on assets and stock in your field location.
Participate in assets and stock counts, once every quarter.
Receives, checks and authorizes weekly, monthly and quarterly reports of the Admin and logistics Officers, develop and complete the Country office logistics reports and compiles them into department-wide regular reports
Monitor the use of vehicles and generators by ensuring that log books are checked and signed regularly.
Consolidate and review various logistics reports and share with the Supply Chain manager
Ensure the proper physical and electronic archiving of logistics documents in accordance with the filing tree and PLAN standards.
Ensure that logbooks, vehicle, Insurance, vehicle maintenance documents, fuel reports are filled into TrackPoint
Organize and supervise with the concerned programs the distribution activities from the packages (assemblies) to the distribution to the beneficiaries.
Ensure that warehouse management procedures are respected and all movements are properly documented.
Ensure proper management of office building, including access management
Ensure all administrative processes related to visa issuance are carry out in time for incoming and outgoing staff and related third parties
Responsible of travel arrangements of staff
In collaboration with the security department, ensure proper supervision of security agencies
Responsible to organize management and inventory of assets and stock as per Plan procedures.
Establish vehicle maintenance and movement plans.
Ensure proper filing of all support documents in office 365
Strengthen the development, monitoring and execution of logistics tasks with Areas logistics officers
Coordinate reception of goods and administrative follow up of bills at the supply chain department
Leadership
Accountable for CO logistics performances, providing strategic direction and supports to operation’s and program’s staff.
Implementing the driving logistics change initiatives through the global/country supply chain excellence in line with operations manual.
Proactively engage with cross-functional Teams to ensure that staff have a good knowledge on logistics procedures tools, policies and principles.
Capacity Development and Stewardship:
Develop strong integrated working relationships with user departments to support the early identification of supports or any action needs
Provide analysis, benchmarks and recommendations for determining effective resource utilization
Lead and implement continuous improvement as a standard way of operating within the PIIA offices
Technical expertise, skills and knowledge
Essential
Have a Bachelor in Logistics and Supply Management, Administration Management or an equivalent university degree in a relevant field
At least two (5) years of professional experience, including at least two (2) years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
Knowledge of donor regulations, including EU, BMZ GIZ UNHCR and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
An interest in international development and public health programs and an understanding of the synergy between the programmatic, operational and financial components of project design and implementation are highly desirable
Good experience and knowledge on logistics procedures..
leadership and interpersonal skills with a particular ability to think out of the box
analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports
Excellent communication skills
Ability to draft clear and precise report in responding to queries
Ability to work independently with minimal supervision
Must have very good interpersonal relationship with colleagues and supervisors.
Demonstrate rigor and respect of Operational procedures.
Be honest and respectful of policies and procedures.
Experience conducting cost analyses.
Experience working with vendors or other partners
Desirable
Experiences in logistics in emergency programming both in self implementation and implementation trough partners.
Experiences in using SAP and Microsoft Dynamics…)
Experience in using TERRAMAR
Knowledge of the humanitarian sector trends and constraints would be an advantage
Experience in international supply chains and custom regulations would be an advantage
Training and capacity building would be an advantage
A professional qualification and membership of recognized purchasing and supplies institution.
Experience of working in ERP based systems and environment
Experience of working in large scale/fast moving emergency responses would be an advantage
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives
Physical Environment
National role with frequent visits to field locations
Level of contact with children
Medium: Occasional interaction with children
Location: Country Office - Yaoundé
Grade: C1
Closing Date: 06th March 2023
All applications must be submitted ONLINE at : https://jobs.plan-international.org/search/?createNewAlert=false&q=cameroon
