Job Opportunity at US Embassy – Ambassade des Etats Unis : Voucher Examiner

  • Region: Centre
  • Ville: Yaounde
  • Nom entreprise ou personne: Ambassade des Etats-Unis – US Embassy
  • Type de contrat: CDI

Description

Job Opportunity at US Embassy – Ambassade des Etats Unis : Voucher Examiner

About

Announcement Number:
Yaounde-2019-09
Hiring Agency:
Embassy Yaounde
Position Title:
Voucher Examiner
Open Period:
02/14/2019 – 02/28/2019
Vacancy Time Zone:
GMT+1
Series/Grade:
LE – 0420 7
Salary:
XAF FCFA9,125,842
Promotion Potential:
LE-7
Duty Location(s):
1
in
Yaounde, CM
For More Info:
 HR Section
000-000-0000
ydeapplicants@state.gov

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources. For USEFM – FS is FP-07. Actual FS salary determined by Washington D.C.
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the  Eight (8) Qualities of Overseas Employees  before you apply.
Summary:
The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

Basic Function of the Position:  This position is located in the Vouchering section of the Financial Management Office of US Embassy Yaounde and reports to the Financial Specialist. This position reviews and processes all types of vouchers submitted for payment from State Department ICASS, PROG, PAS, DS, CDC, DAO, USAID OSC, OBO, PEPFAR and MSG. The incumbent performs duties to comply with USG regulations and ICASS Service standards.

    1. Processes all types of vouchers for the embassy, ensuring that the invoices are properly approved and that the amounts claimed are accurate and correct. Maintains and updates spreadsheets of utilities and telephone bills for ICASS, PROGRAM, MSG, DS, OBO, PD, DAO, FAO, PEPFAR, USAID and other agencies under Chief of Mission Authority. Processes payment vouchers using Direct Connect while ensuring that the corresponding PO’s are valid, that the invoices are properly approved for payment, and funds are sufficiently obligated. Upload the certified invoices and proof of payments into ILMS. The incumbent also ensures that Prompt Payment requirements are met.  35%                                                                                                                                                            
    1. Monitors COAST to ensure that the obligations are properly established and sufficient funds have been obligated before sending the payments for processing to CFSC, to avoid payment rejections. Request the Budget Analyst to increase obligations where funds are not sufficient to process a payment. Maintains a log for checks and EFT payments processed. Maintains a record of VAT paid to vendors and prepares regularly VAT reimbursement claims to Taxation Department. Ensures that the correct VAT rate is applied and that all VAT legitimates for reimbursement by the Taxation Department is furnished in this report.   25%
    1. Processes all representation and Official Residence Expenses vouchers while ensuring that they conform to Standardized Regulations. Maintains a record of these accounts for the EXEC, POL/ECON, PAO, ADMIN, RSO, CONS sections and the Embassy Branch Office Douala. Reconciles the 3.5% monthly contribution by the Ambassador and DCM for ORE. Maintains and updates the corresponding fund controls. Keeps the front office inform on the status of these accounts as required. Pays the social insurance contribution for the ORE staff and keeps the records.  20%
    1. Processes LE Staff medical reimbursement vouchers. Processes travel advances for all mission agencies. Logs incoming invoices, print receiving reports and Purchase orders, attaches them to the invoices for contracting officer’s signature before processing them.  10%
    1. Carries out an annual survey of base school at post and send the data for the update of Educational allowances.  10%

This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to follow any other instructions and to perform any other duties requested by his or her agency.

Qualifications and Evaluations

Requirements:
EXPERIENCE:  At least two years of experience in bookkeeping, accounting or finance is required.

JOB KNOWLEDGE:  Must have good knowledge of the Cameroonian banking regulations and environment, tax regulations, and the procedures of furnishing VAT re-imbursement claim to the Taxation Department are essential. Must know how to read fiscal strips. Some banking knowledge regarding SWIFT Codes to facilitate direct deposit of vendors’ payments locally and in other countries is required.

Education Requirements:
A technical high school diploma in Accounting plus a two-year university or advanced school diploma in Accounting, Finance or Economics is required.
Evaluations:
LANGUAGE:  Level III (Good Working Knowledge) speaking/reading/writing English and Level II (Basic Knowledge) speaking/reading/writing French are required. This will be tested

SKILLS AND ABILITIES:  Computer knowledge is essential (MS Excel, MS Word, Windows, Internet). The incumbent must be able to operate a computer, calculator and typewriter. The incumbent must be well-organized and able to work well with others. Must have excellent mathematical skills, good customer service skills and the ability to work in a multiple staff environment. Must be able to communicate both orally and in writing with employees and vendors. Must be able to read and interpret fairly complex regulations. This will be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):   The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Yaounde, Cameroon may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:   Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
    1. AEFM / USEFM
    1. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following  link .

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Medical and Security Clearances form the U.S. Embassy.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:
Please provide the required documentation listed below with your application:

    • Residency and/or Work Permit
    • ‘A’ Level, BACC, or Equivalent
    • HND, BTS or Equivalent
    • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
    • SF-50 (if applicable)
    • List of references
    • Other Document
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Yaounde, Cameroon.

Click here to apply .

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